10 Best Business Printers 2025 in the United States

The Epson EcoTank ET-2800 is a versatile all-in-one printer that offers several compelling features for business use. One of its standout strengths is innovative cartridge-free printing with high-capacity ink tanks, which can lead to dramatic savings on replacement ink, as the ink bottles are equivalent to about 80 individual cartridges. This can be particularly beneficial for businesses looking to reduce operational costs and waste, with up to 4,500 pages in black and 7,500 pages in color before needing a refill.

The printer also boasts impressive print quality with Epson's Micro Piezo Heat Free technology, ensuring sharp text and vibrant color photos and graphics on various paper types, making it suitable for both document printing and marketing materials. Additionally, it includes built-in scanning and copying capabilities, adding to its utility in a business environment. Connectivity is modern, featuring Wi-Fi, USB, and compatibility with mobile printing through AirPrint and the Epson Smart Panel app, allowing easy integration with smart devices and hands-free voice-activated printing.

Its print speed is relatively modest, at 10 pages per minute for monochrome and just 5 pages per minute for color, which might be a limitation for businesses with high-volume printing needs. Paper handling is also somewhat limited with a maximum input sheet capacity of 100 sheets. While it offers several additional features like a high-resolution flatbed scanner and a color display, the lack of Ethernet connectivity might be a drawback for businesses that require robust network integration. The Epson EcoTank ET-2800 could be an excellent choice for small businesses or home offices prioritizing cost savings and environmental benefits over speed and heavy-duty performance.

The Brother DCP-L2640DW is a compact, monochrome laser printer designed specifically for small businesses. It combines printing, scanning, and copying functionalities within a small footprint. One of its standout features is its impressive print speed of up to 36 pages per minute, which is ideal for offices that require quick document production. Additionally, the printer supports efficient scanning with speeds up to 23.6 images per minute for black and white, and 7.9 for color, and includes a 50-page automatic document feeder to streamline multi-page tasks.

The print quality is high, with a maximum resolution of 1200 x 1200 DPI, ensuring crisp and clear text and images. This printer offers versatile connectivity options, including dual-band Wi-Fi, Ethernet, and USB, catering to both mobile and networked environments. The Brother Mobile Connect App enhances convenience by allowing users to manage printing tasks from their mobile devices. The printer also supports automatic duplex printing, reducing paper use. The 250-sheet input capacity is adequate for small business needs.

On the downside, it only prints in black and white, which may not be suitable for businesses needing color prints. The initial setup may be slightly challenging for non-tech-savvy users. However, the inclusion of a Refresh Subscription Trial for toner replenishment ensures that you won't run out of toner unexpectedly, and the energy efficiency features make it an eco-friendly choice. The Brother DCP-L2640DW is a reliable option for small offices that prioritize speed, efficiency, and connectivity in their printing tasks.

The Brother MFC-L8900CDW is a robust all-in-one color laser printer designed specifically for business use, making it a strong candidate for small to medium-sized offices. One of its standout features is the fast print speed, capable of producing up to 33 pages per minute in both black and color, which can enhance productivity considerably. The high-quality output, with a resolution of up to 2400 x 600 dpi, ensures professional-looking documents, ideal for presentations and client communications.

Its versatility is another plus. With a 70-page duplex auto document feeder, this printer can efficiently handle both single and double-sided scanning, significantly reducing the time spent on multi-page documents. The built-in 5" color touchscreen makes navigation straightforward, allowing users to create up to 48 shortcuts for common tasks, which is particularly helpful in a busy office environment.

Connectivity options are flexible, offering both wired and wireless capabilities, including NFC for mobile printing. This makes it easy to integrate into different office setups and allows for convenient printing from mobile devices. However, the printer is quite heavy at 63.1 pounds, which may be a challenge for moving it if necessary. The initial cost and maintenance, including toner replacement, can be higher than some inkjet alternatives, particularly for smaller businesses with lower print volumes. Additionally, while the print speed and quality are impressive, some users may find that it takes a bit longer to warm up and print the first page than expected.