10 Best Small Business Printers 2025 in the United States

The Canon MegaTank PIXMA G3270 is a wireless inkjet printer designed primarily for home and small office use. It stands out with its very low running cost thanks to the mega ink tanks that can print thousands of pages before needing a refill, which is a big advantage if you have moderate to high printing needs. Print quality is good, with a high resolution up to 4800 x 1200, making it suitable for sharp documents and decent color prints.

Its print speeds are modest—11 pages per minute for black and white and 6 for color—so it isn’t the fastest option if you require quick large-volume jobs. Paper handling is basic, with a single 100-sheet tray that supports a variety of paper sizes, but it lacks duplex (double-sided) printing, which might slow down your work or increase paper usage. Connectivity options include Wi-Fi and USB, allowing easy connection from smartphones or PCs, and the 1.35-inch LCD screen helps with simple controls.

Though the monthly duty cycle isn’t specified in detail, it is suitable for home or small office use rather than heavy commercial workloads. The absence of duplex printing and limited advanced features present in some small business printers are the main drawbacks, but it compensates with very economical ink usage and wireless convenience. If your printing needs are moderate and you prioritize cost-efficiency and ease of use over speed or double-sided printing, this Canon MegaTank model is a solid choice.

The Canon PIXMA TR4720 is a compact all-in-one printer suitable for small businesses needing basic printing, scanning, copying, and faxing. It offers decent print speeds of about 9 pages per minute for black-and-white and 4.4 for color, appropriate for light to moderate workloads. Print quality is solid, supporting sharp text and vibrant colors up to 4800 x 1200 dpi, making it a good option for standard documents and occasional photos.

Paper handling includes a 100-sheet input tray and an automatic document feeder, which helps with multi-page scanning or copying. Auto duplex (two-sided) printing can save paper. Connectivity options cover wireless Wi-Fi and USB, plus mobile printing and Alexa integration for easy ink reorder, which is convenient for keeping supplies stocked, although Ethernet or advanced networking features are not included. Ink cartridges are designed for easy replacement, but ongoing costs can add up if printing large volumes.

Additional features like built-in fax, ENERGY STAR efficiency, and app control enhance convenience. While this printer meets the needs of home offices or small businesses with moderate printing demands, those requiring very fast printing, higher volume capacity, or advanced connectivity may want to consider more robust models. For light to medium use with basic office tasks, the PIXMA TR4720 remains a reliable and user-friendly choice.

The Canon Color imageCLASS MF656Cdw is a versatile all-in-one laser printer designed for small businesses. It offers print, copy, scan, and fax capabilities, making it a comprehensive solution for office needs. The printer has a respectable print speed of 22 pages per minute (PPM) for both black-and-white and color prints, which is suitable for moderate printing demands. The first print comes out in approximately 10.3 seconds, which is fairly fast and helps reduce waiting time for small print jobs. The maximum print resolution of 1200 x 1200 dpi ensures sharp and clear documents, which is important for professional-looking outputs.

Paper handling is efficient with a 250-sheet standard cassette, a 1-sheet multipurpose tray, and a 50-sheet automatic document feeder that supports two-sided scanning. This setup minimizes the frequency of paper refills and supports various paper sizes, enhancing productivity. The printer’s connectivity options are robust, including Wi-Fi, Wi-Fi Direct, USB, and Ethernet, along with mobile printing capabilities through Canon PRINT Business, Apple AirPrint, and Mopria Print Service. These features make it easy to integrate the printer into different network environments and allow for convenient printing from mobile devices.

Duplex printing is automatic, which saves time and paper, contributing to cost efficiency. The monthly duty cycle and cost of consumables are essential considerations. The use of high-capacity Toner 067 cartridges helps reduce the frequency of replacements, but it's important to note that toner costs can add up, especially for color printing. The printer is ENERGY STAR and EPEAT Silver certified, indicating good energy efficiency. Additionally, the 3-year limited warranty provides peace of mind regarding durability and support. However, the printer is relatively heavy at 48.5 pounds, which may require a dedicated space. It also has a higher upfront cost compared to some other small-business printers. The Canon Color imageCLASS MF656Cdw is a well-rounded printer with strong features for small businesses, offering good print speed, quality, and multifunction capabilities with excellent connectivity options and energy efficiency.